St. Louis Area Foodbank
  • 06-Oct-2021 to 05-Dec-2021 (CST)
  • Human Resources
  • Bridgeton, MO, USA
  • Full Time

St. Louis Area Foodbank (SLAFB)

JOB DESCRIPTION


Job Title: Benefits Manager and Onboarding Specialist

Immediate Supervisor: Chief People Officer


General Description/Position Summary:

The Human Resources Business Partner is responsible for HRIS management and benefits administration in compliance with employment laws, organization policies and procedures, and reporting requirements. This position will support and lead special projects in the HR Department. This position supports all HR-related activities and functions, including benefit administration, management, recruitment, training and development.


Duties and Responsibilities:

Benefits:

Responsible for directing and planning the day-to-day operations of group benefit programs (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance flexible spending plan, retirement plans, etc.).

  • Negotiate with vendors and administrators for best plans, options and rates.
  • Design, recommend and implement new benefit programs. Examine possible plan designs and benefits cost changes.
  • Serve as primary contract for plan vendors and third-party administrators.
  • Coordinate transfer of data to external contacts for services, premiums and plan administration.
  • Evaluate and revise internal processes to reduce costs and increase efficiency.
  • Document and maintain administrative procedures for assigned benefit processes.
  • Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
  • Coordinate daily benefits processing.
    • Handle Cobra, terminations, changes, beneficiaries, disability, workers compensation, accident and death claims, and compliance testing.
  • Oversee maintenance of employee benefit files, maintain group benefits database and update employee demographic/payroll records.
  • Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
  • Allocate group health and dental claims monthly and review quarterly.
  • Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance.
  • Perform plan audits. Prepare, collect and organize data for actuarial assessments. Review data in conjunction with actuarial evaluation task forces.
  • Review both short- and long-range cost estimates/projections and relevant statistical analyses regarding modifications in benefits programs and implementation of new programs.
  • Survey industry trends. Complete benefit surveys and review information obtained from the results. Analyze complex benefits information. Forecast trends and assist with further benefit designs. Develop specific recommendations for review by management.
  • Monitor administrative costs of benefit programs and recommend cost containment strategies, including alternative methods for administration and funding. Prepare budgetary recommendations and assist in the monitoring, verifying and reconciling of budgeted funds.
  • Provide "People First" customer service to internal and external .
  • Develop communication tools to enhance understanding of the company's benefits package.
  • Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions.
  • Provide training and support to associates regarding their benefits.

Employee Relations and Lifecycle Management

  • Establish and maintain positive working relationships with all St. Louis Area Foodbank Team Members; demonstrate extreme discretion and confidentiality with regard to personal information and personnel issues.
  • Assist with recruiting and interview process as requested.
  • Track status of candidates in AAIIM Track.
  • Explain personnel policies and procedures to employees and job applicants.
  • Oversee new hire process and onboarding
  • Process status changes for promotions, transfers and terminations.
  • Prepare new employee files.as needed
  • Process I-9 documents to ensure compliance with Immigration Reform and Control Act (RCA) requirements through E-Verify.
  • Maintain numbers and contact information in emergency calling system (Call-Em.com)
  • Develop new onboarding process and other new hire trainings.
  • Prepare employee separation information packets, conduct exit interviews with team members.
  • Manage execution of staff recognition program and provide logistical support for annual HR events.
  • Provide technical assistance related to the performance evaluation process
  • Support the execution of the Foodbank University Program by assisting Chief People Officer identify skills gaps, as well as develop, schedule and facilitate .

Education, Experience, Qualifications

  • Bachelors' Degree in Human Resources
  • SHRM-CP Credentials preferred
  • Five years related preferred
  • Experience using PAYLOCITY platform for HRIS system.
  • Must be "customer focused" go above and beyond to assist Team Members as requested.
  • Superb judgment, ability to handle confidential information with great sensitivity.
  • Strong interpersonal communication skills: effective listener, writes clearly and informatively, seeks clarification by asking questions, knows when to say "I don't know" or ask for help
  • Impeccable attention to detail; able to maintain precision in work product despite constant interruptions
  • Advanced computer skills in MS Office Suite
  • Knowledge of benefit contract language
  • Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefit programs, including ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA and Social Security and DOL requirements.
  • Excellent communication skills.

Please submit cover letter and resume to: Kaufderheide@stlfoodbank.org

St. Louis Area Foodbank
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